This Privacy Policy explains how The Road Mapped collects, uses, and protects your personal data. By using our services, you agree to the practices described below.
The Road Mapped is a bespoke travel itinerary planning service operated by Nick Sarrazin. We are committed to protecting your privacy and handling your personal data with transparency and care.
Contact: info@theroadmapped.com
We collect the following personal data when you use our services:
Contact Information: Your name and email address, provided when you fill in our contact or intake forms.
Travel Preferences: Information about your travel interests, budget, destination preferences, and trip details, provided voluntarily through our Planning Intake Form.
Communication Data: Any messages or correspondence you send us via email or our website contact form.
We do not collect payment information directly — all payments are processed through secure third-party platforms.
Your personal data is used exclusively for the following purposes:
Service Delivery: To create and deliver your bespoke travel itinerary.
Communication: To respond to your enquiries and keep you informed about the progress of your itinerary.
Administration: To manage our business records and comply with legal obligations.
We will never use your data for unsolicited marketing without your explicit consent.
Under GDPR, we process your personal data on the following legal bases:
Contractual Necessity: Processing is necessary to fulfil the travel planning service you have requested.
Legitimate Interests: We may process data to respond to enquiries and improve our services.
Consent: Where required, we will ask for your explicit consent before processing your data for any additional purpose.
We use the following trusted third-party platforms to operate our service:
Google Forms: Used to collect your Planning Intake Form data. Governed by Google's Privacy Policy.
Wanderlog: Used to deliver your interactive itinerary. Governed by Wanderlog's Privacy Policy.
Email Providers: Standard email services used for communication.
All third-party processors are required to handle your data securely and in compliance with applicable data protection laws.
We retain your personal data only for as long as necessary:
Active Service Period: For the duration of your planning service.
Post-Service: For up to 12 months after the completion of your itinerary, for administrative and legal purposes.
After this period, your data will be securely deleted or anonymised.
As a data subject under GDPR, you have the following rights:
Right of Access: You can request a copy of the personal data we hold about you.
Right to Rectification: You can ask us to correct any inaccurate or incomplete data.
Right to Erasure: You can request the deletion of your personal data ("right to be forgotten").
Right to Restriction: You can ask us to limit how we use your data.
Right to Data Portability: You can request your data in a structured, machine-readable format.
Right to Object: You can object to the processing of your data in certain circumstances.
To exercise any of these rights, please contact us at info@theroadmapped.com. We will respond within 30 days.
We take appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, or disclosure. However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.
Our website may use basic cookies to ensure proper functionality. We do not use tracking or advertising cookies. You can control cookie settings through your browser preferences.
We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date. We encourage you to review this policy periodically.